COMMERCE CITY HISTORICAL SOCIETY | COMMITTEE RULES AND PROCEDURES

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Northern Range History Committee

Neighborhood History Committee

Adams City High School History Club Committee

The Library Committee

Publicity and Publications Committee

The Museum Committee

The Historic Sites Committee

The Program Committee

The Membership Committee

The Nominating Committee

The Finance Committee

The Audit Committee

Committee Rules

  1. Committee Chairpersons are appointed by the CCHS Board Members and managed by the board.
  2. Each person who is a Committee Chairperson or Committee Member must be in good standing with the Commerce City Historical Society, including a current paid membership.
  3. Must be knowledgeable of what is going on in the CCHS and able to report and promote all activities and events in a positive manner.
  4. Attend CCHS activities and events as much as possible.
  5. Must attend a Committee Member Training Session.
  6. All Committee meetings must be held at the Conter Heritage and Cultural Center except for the History Club.
  7. Meeting notes must be taken and forwarded to the Secretary/Treasurer of the CCHS each time the committee meets.
  8. Any events or projects including CCHS financial responsibility must be approved by the CCHS Board of Directors.
  9. Committee Chairpersons or committee members are welcome to attend the CCHS Board Meetings at any time.
  10. If the committee is part of a community organization or entity the Chairperson must be in good standing with the organization and be able to work with that particular organization or entity.

ADAMS CITY HIGH SCHOOL – HISTORY CLUB

The High School History Club was establishes in August of 2012 by the Board of Directors for the CCHS and the Administration of the Adams 14 School District.  In the fall of 2015 the CCHS Board started developing the first history curriculum  to present for a new class offered as a Local History Class to replace the history club.

THE NORTHERN RANGE HISTORY COMMITTEE

The Northern History Committee was established to record all new building, businesses, schools, etc in the northern area of Commerce City.

NEIGHBORHOOD HISTORY COMMITTEE

The Neighborhood History Committee was established to record the history of neighborhoods throughout Commerce City.

THE LIBRARY COMMITTEE

The Library Committee will collect, catalog, care for and arrange books, manuscripts, newspapers, photographs and other library materials.

PUBLICITY AND PUBLICATIONS COMMITTEE

The Publicity and Publications Committee may use any appropriate media to publicize all special events, special stories or anything deemed appropriate by the Board of Directors.  It may also find ways and means for publishing information and research studies in a bi-annual newsletter to members, in an annual report, or as books for Society publicity and for stimulating radio, newspaper and television programs.  This committee may also provide power-point presentations about the Society for presentation to groups, schools and prospective members.

CURRENT RESPONSIBILITIES:

  • Manage the CCHS Facebook account
  • Manage the CCHS website
  • Manage the CCHS Twitter account
  • Complete a quarterly CCHS newsletter
  • Attend community meetings to represent the Historical Society (CCBPA, Neighborhood Outreaches)

THE MUSEUM COMMITTEE

The Museum Committee will collect, catalog, clean, repair, care for and store historic objects.  Arrange museum exhibits and interpret them for the public.  The Museum Committee may also begin a dialogue for a capital campaign for a physical building to house the artifacts and displays for the Society.

CURRENT RESPONSIBILITIES:

  • Manage all displays for the Museum
  • Take pictures of all displays and explain what they are in a written document that will be used to train Museum Docents.

THE HISTORIC SITES COMMITTEE

The Historic Site Committee will research historic sites worthy of preservation, establish their historic validity, arrange for the marking of the sites and develop historic tours in the Society’s area.  The Committee Chair will sit on the City of Commerce City Preservation Board.

THE PROGRAM COMMITTEE

The Program Committee will arrange suitable programs to increase interest and value in the meetings of the Society, engage speakers, lecturers and special attractions, both for the membership and the public.

CURRENT RESPONSIBILITIES:

  • Plan the yearly From Time to Time luncheon.
  • Plan the Christmas Lights Bus Tour.
  • Plan the Pioneer picnic and annual celebration every September.
  • Plan the Garage Sales.
  • Plan any fundraising events.

THE MEMBERSHIP COMMITTEE

The Membership Committee will carry on membership drives and process applications for membership.  The Membership Director will chair this committee.

CURRENT RESPONSIBILITIES:

  • Present a Power Point about the CCHS to local businesses.
  • Hold an annual membership drive.

THE NOMINATING COMMITTEE

The Nominating Committee will propose nominations for the Board of Trustees for Board Member positions.

THE FINANCE COMMITTEE

The Finance Committee would be chaired by the Secretary-Treasurer and would consist of two members elected by ballot from the General Membership at the annual meeting to serve one year. 

CURRENT RESPONSIBILITIES:

  • Study budgets and the final Treasurer’s reports from the previous term.
  • Develop and present a budget proposal for the next fiscal year to the Board of Directors for approval and adoption no later than the November CCHS Board Meeting. The budget will be presented at the annual meeting.
  • With the approval of the Board of Trustees, the Finance Committee may appoint a sub-committee to coordinate and arrange the annual fundraising events.

THE AUDIT COMMITTEE

The Audit Committee shall be comprised of three members who shall be appointed by the Finance Committee from the General Membership.

CURRENT RESPONSIBILITIES:

  • Supervise the bidding process for the audit.
  • Select the auditor for the audit and present the audit to the Board of Directors by May 1, of each year.
  • Review any financial accounts at the request of the Board of Directors.